Finance Administrator/Parish Secretary

St Kevin’s Templestowe Parish is a Catholic community called by God and trusting in Jesus. We aspire to care for and connect with the wider world and to be hospitable and generous so that all may live life to the full. The successful applicant must be able to recognise and respect the pastoral aspect of the Parish and possess a strong commitment to its practices and values. 
Come and join our dedicated team and make a difference with us!

We have an exciting opportunity for a person with a can do attitude to work as a Finance Administrator/Parish Secretary in our parish.
The position is permanent part-time one day a week, Tuesdays, 9 am to 4 pm.  Immediate start. 
Key Responsibilities
  • End to end Accounts Payable and Accounts Receivable;
  • Reconciling bank statements;
  • Preparing and submitting quarterly Business Activity Statements (BAS) through MyGov portal;
  • Managing the payroll payments and payroll record keeping;
  • Payment to the Priest Remuneration Fund and Catholic levies;
  • Maintaining and administering the Parish Thanksgiving/Stewardship Program;
  • Any other financial/payroll related task as directed by the Parish Priest/Lay Ecclesial Leader/Parish Accountant;
  • Digital and hard copy filing;
  • Maintain Parish database and Registers (Baptism, Deaths, Weddings etc) – PACS (and new iteration of this database PACEM);
  • Processing of Sacramental Payments;
  • Attend staff meetings as requested;
  • Reception – welcoming all on site visitors and assisting them;
  • Answering incoming telephone calls and either addressing queries where possible or directing the caller to the appropriate person who can help them;
  • Monitoring voice mail boxes and email inbox to ensure that queries are responded to in a timely fashion;
  • Ensuring all office equipment is in good working order and if necessary, coordinating services and repairs;
  • Ordering of church supplies, accepting delivery and maintaining records of goods and services (provisions such as tea/coffee/stationery);
  • Managing Parish calendars;
  • The collating and distribution of relevant Parish documents;
  • Other tasks as directed by the Parish Priest and the Lay Ecclesial Leader.
Key Requirements
  • A confident working knowledge of Microsoft Office (including Word, Excel, Outlook, PowerPoint, Publisher).  
  • Familiarity with customer relations management systems, eg Salesforce, and accounting packages, eg Xero. Especially desirable, though not essential, is experience with the “Parish On Line” (POL) office system and its various software elements, especially the Parish Administration and Census System (PACS). (Note that during 2022/2023 the POL office system including PACS will be replaced with a new and more flexible and reliable system, PACEM).
  • Experience in Accounts Payable and Accounts Receivable.
  • Understanding of bookkeeping tasks.
  • Experience working within a team with many facets loosely organised and with diverse responsibilities.
Other Requirements 
  • Working with Children Check
  • Police Check
  • Parish Code of Conduct 
  • References from two referees 
Additional Information 
Applications to Tiziana D’Costa, Lay Ecclesial Leader, by 25 October 2022. Please submit a cover letter along with a current resume. For further information, contact Tiziana D’Costa on (03) 9850 5983. 
We look forward to hearing from you and wish you all the best.